Patients and guardians

Patients and guardians are the backbone of your clinical history — and AllEars.Vet lets you register them wherever it is most convenient, including mid-consultation.

Patients

In Patients you register, search and edit the animals you see.

• Search: matches name, code, species, breed, microchip and also the guardian's name — type the person's name to see their patients.
• Several patients with the same name? Combine words: every word you type must match some field. E.g. amora maria finds the patient Amora whose guardian is Maria. This works in every patient search in the app — the list, linking a patient to a consultation, prescriptions and documents. When linking, each result shows the date of the last consultation, and recently seen patients appear first. Guardian search works the other way round too (maria amora).
• Filters: the "Filters" button lets you filter by species, clinic, health plan and status. There is also a sort selector.
• Deceased patients: by default the list shows active patients. Deceased ones stay hidden unless the Status filter is changed to "Deceased" or "All" — they appear with a dimmed row and a "✝ Deceased on DD/MM/YYYY" badge next to the name.

Guardians

Guardians holds the people who care for the patients. Each patient can be linked to its guardian, and the guardian's data — address and CPF — is used automatically on controlled prescriptions, which require that information.

The address has its own fields (postal code, street, number, unit, district, city and state): in Brazil, typing the CEP autofills street, district, city and state — you just review, add the number and adjust anything you like. This works everywhere a guardian is created or edited (Guardians screen, consultation prep, post-recording review and prescriptions).

The guardian belongs to the patient, not to each consultation. So on a consultation and on a prescription the guardian comes from the selected patient (you need a linked patient before you can set the guardian). Changing the guardian inside a consultation edits that patient's guardian — the change applies to the patient's other consultations and prescriptions too.

Global search

Before you type, the Search field shows Quick actions and Recent activity — the same feed as Home (your latest consultations, prescriptions, patients and guardians), so you can jump straight back to what you last touched. As soon as you start typing, the quick actions disappear and the panel is just results.

Search looks everywhere at once, and shows the groups in this order: Patients, Guardians, Consultations, Prescriptions and Documents — patients and guardians first, since that is what you look for most.

Each group shows only the first few results. When there are more, a "See more patients" row (or guardians, consultations, prescriptions, documents) appears at the end of the group: tapping it stays in the same search but narrows it to that group alone, with a much longer list. In that mode the field shows a chip with the group and a back arrow on the left — tap the arrow, tap the chip or press Esc to see everything again. You can keep typing to refine within the group.

Register without leaving your flow

You don't need to go to the Patients screen to register:

• Before recording: in Prepare consultation, select or register patient and guardian on the spot.
• In the post-consultation review: if you fill in patient data without having selected one, the app offers to create it before moving on.
• On a saved consultation: tap the pencil next to the guardian in the consultation header (or Link, if no patient is set yet) and register a patient or guardian via the inline form.
• On a prescription: when creating a controlled prescription, the app asks for whatever is missing (guardian's address or CPF) and lets you fill it in right there.

Let the AI fill it in

While recording, the AI identifies species, sex, neutering, breed, colour and date of birth from the conversation itself — you just confirm or correct. It is the fastest way to keep records complete.